Projects can consist of an arbitrary number of sub-projects and tasks. Using a top-down approach, a projects’ total budget is split over a number of subprojects. In terms of financial estimations, the system indicates if the sum of planned units for each task in a subproject is beyond its estimated budget. Using a bottom-up approach, a group of tasks can be aggregated to a sub-project, and multiple subprojects can form a main project. The budget of the main project is calculated based on the estimations made on a task level.
]po[ serves as a perfect framework for your project planning process including Project Management, Project Communication, Resource management, Project Budgets, Project Templating, GanttProject integration, Expert find features
The integrated financial controlling in conjunction with the Reports Module allows checking profit & loss for projects and customers.
- ·Project Cost Capturing: Allows capturing detailed information about consumed resources both internally and externally.
- ·Finance Management: Exchange rates and VAT values are managed centralized allowing simplifying the calculation of controlling values.
- ·Reporting on project data: It allows determining project performance, benchmarking of project phases and other indicators.
- ·Time sheet management: Users log hours on projects, the timesheet information is combined with different cost rates to calculate various types of cost measures.
- ·Project completion: Task based completion tracking and weighted calculation provides a value how close a given project is to completion.
- ·Expenses (FL): A specific self-service enabled module allows project members to capture travel and other costs.
The Bug Tracker (GPL) is a fully fledged open-source & web-based bug tracker and helpdesk incident management system. It tracks issues, capture feature requests and customer complaints centrally (helpdesk) or decentralized (customers, developers, project managers).
Reporting and filtering of issues can be done according to product line, priority, severity, and version and assignment properties.
Time sheet Management
Timesheet Management (FL) allows tracking of time on project tasks and tickets. Several reports are available to extract time-sheet data and make it available to supervisors or HR staff based on the integrated permission system. A pre-configured workflow allows supervisors to confirm time sheet data entered by subordinates. Tasks can be created with explicit specifications and recommendations on the time aspects of the task such as man hour expenditure, and start and end dates. It also keep track of the internal costs caused by staff and employees, as opposed to external costs caused by freelancers, providers etc.
Typical risk factors include level of staff sponsorship, the degree of process change involved and resource commitment. Companies are constantly searching for ways to mitigate the risks of projects. By identifying project risks in an early stage, high-risk projects only get approved until the risk is mitigated at least down to a moderate level. Failure occurs, when during project execution risk factors aren't constantly monitored and tracked.
The Risk Management package (GPL) provides a graphical risk chart that allows project managers and senior management to track the risks of the company's project portfolio throughout all phases of the lifecycle. Risks are classified according to probability (horizontal) and impact (vertical, as % of project budget) Risk management module provides a digital risk chart to keep risk awareness up during the execution of a project. The module allows the senior management to monitor the risk level of the company's project portfolio.
The skill maintenance process deals with maintaining information about the skills of internal and external resources.
- Central updates of resource skill information
- Decentralized update of skill information (by the freelancer himself via the self-service portal)
- Confirmation/rejection of decentrally updated skills
- Provider Self Service - allows providers to update their skill sets
- Unified HR Record - provides all available information about a provider
- File Storage - Allows storing agreements with providers and other electronic documents
- [Simple Surveys] – This package allows creating surveys for feedback processes.
Process Performance Indicators
- Distribution and categorization of skills managed in provider pool
Project managers and need visibility and control over resources available. Information on how effectively valuable resources are used, which resources become available and what projects have consumed them, is needed throughout the entire project lifecycle.
Project-Open facilitates the resource planning process with reports showing assignments and utilization across all projects. Based on resource assignments defined on a project level, a resource report indicates availability, or oversubscription, of resources across all open projects. Allows capturing detailed information about the availability of resources both internally and externally and supports the PM staffing the project.
Project File Manager
The Project-Open Shared File storage (FL) provides a web interface to project files stored in a local file server, allowing to work employees in the main office to work with local files (using the MS-Windows explorer as always) while allowing project members access from the outside according to security privileges.
Files can be associated with all system business objects so that for example an employee can choose to store all the copies of a client contract with the company, the project that it’s related to, or to the customer contact representative who handles communications between the two companies, or all three, in order to make files more visible and their relationships more organizationally clear. Accessing files can be done a number of ways in ]project-open[
Before any user accesses a file, they must have their security privileges verified in order to prevent unauthorized access to sensitive files.
The Project-Open reporting module allows you to extract information from the database in a similar way to other mainstream reporting packages. Reporting Core inquires into the database about the status of projects, users, finances, timesheets, etc. provide the raw base material for reporting functions related to the assessment of project progression, efficiency, budget, etc.
The Reporting Base includes several generic pre-defined reports which have configurable search options.
]Reporting Finance package (CL) is an extension of the Reporting Base Package that is specific to financial data. Reporting Dashboard (CL) package presents graphics based on real time data collated from various sources for defined areas of concern. The dashboard allows for better decision-making and results in enormous time-savings.
Workflows (GPL) are a way to formalize and understand any business process involving multiple steps and complex participation amongst workers to achieve the final result. ]project-open[ workflows are adaptable and customizable to account for and attempt to portray the actual realities of the business world.
Project-Open includes a complete Petri-Net Workflow (FL) engine-editor combination that allows you to define and execute your own workflows around ]po[ business objects such as projects, customers, tasks, etc. The workflow engine is integrated with the general GUI. With Project-Open V3.4.0, the following objects already include a workflow integration: Project, [Timesheet Confirmation Object], [Freelance RFQ Answer], Absence (Vacation Request), Expense, [Translation Task] and Helpdesk Ticket. Pre-configured Workflows come pre-defined (as of version 3.4) as part of the basic Project-Open download and install: [Expense Approval], [Vacation Approval], [Timesheet Approval]
Project Completion Tracking
Project tracking done in the conventional way usually is a time consuming process. Frequently status reports requested automatically removes uncertainty about the project status and saves project managers time pointing them straight to the tasks that require attention.
Project Tracking is the process to compare actual project progress with planned progress in order to detect deviations early in the project cycle. Project-Open implements project tracking by comparing the project plan with the actually consumed resources. It can track both internal (time sheet) and external costs and compare these with the aggregated project progress.
Project-Open provides Project Progress Tracking, Project Cost Capturing, Project Advance Calculation, Time sheet management, Reporting.