Office 365 or G Suite- what is the right choice for my business?


When it comes to selecting the right cloud productivity suite for your business, there are two industry leaders- Office 365 and G Suite. While both boast unbeatable features; it is your responsibility to choose the right tool for your business collaboration. When first making the change to the cloud, a business needs to ask- which productivity and collaboration platform do I want to use? This will be different for every business, dependent on their organisational objectives and internal productivity levels.

What are cloud productivity suites?

A cloud-based productivity suite is a group of productivity applications, hosted on an external server that is accessed through a network connection.

Opting to a cloud platform will bring the following benefits to your business:

  • Links all devices to one central database for collaboration
  • Promotes collaboration
  • Promotes flexibility
  • Work from anywhere
  • Receive automatic updates
  • Increase productivity
  • Facilitates sharing
  • Minimize overhead costs
  • Reduce risk- data loss prevention

Office 365 V G  Suite

The first key difference is the service provider. Microsoft has a well-established reputation for providing businesses with productivity solutions and was revolutionary in their release of office 365. This is in comparison to Google, the online master, a newcomer on the productivity application scene who gave birth to the cloud but is only now exploiting it.

There is no ‘better’ decision picking one from the other when it comes to implementing the service into your business. This is because the fit is determined based not just on your industry and business, but specifically, your employees.

When it comes to comparing the equivalent programs within each Cloud Suite, there is a corresponding app- with differences. This includes:

Office 365 G Suite
Microsoft Word Google Docs
Microsoft Excel Google Sheets
Outlook Online Gmail
One Note Online Google Keep
Sharepoint Google Sites
Skype for web Google Hangouts
Microsoft Teams Google Keep
Yammer

Similarities

Both cloud platforms boast a business’s overall productivity and collaboration capabilities. Providing users with multiple tools and features that assist them in performing typical daily tasks online and in the cloud.  Similarities include:

  • Creation of documents, spreadsheets, and presentations
  • Real-time collaboration with team members on documents
  • Access anytime, anywhere
  • Email Service
  • Conferencing functions
  • Cloud Storage

Affordability of Office 365 V G Suite

When it comes to selecting your cloud platform of choice, it is important to compare and contrast the plan options available to you. Your business needs should guide your selection of a plan that is most suitable for both internal and external employee functionality.

Google offers 3 plans for G Suite, these are:

  1. Basic- $5 per user per month
  2. Business- $10 per user per month
  3. Enterprise- Available on demand

For more information about G Suite plans and pricing, click here.

G Suite

Office 365 Plans & Pricing

Microsoft offers education, business and enterprise plans ranging in price. However, here we will just review the pricing options for business and enterprise as these are the equivalent to G Suite options.

Office 365

  • Business Essentials – $6 per user per month
  • Business – $10 per user per month
  • Business Premium – $15 per user per month
  • Enterprise E1 – $8 per user per month (requires annual commitment)
  • Enterprise ProPlus – $12 per user per month (requires annual commitment)
  • Enterprise E3 – $20 per user per month (requires annual commitment)
  • Enterprise E5 – $35 per user per month (requires annual commitment).

 Functionality and suitability

The collaboration functionality of G suite can be easier for cloud-first timers due to the product having fewer features and produced with collaboration being its key feature. The Google applications are much more basic thus easier to use.

This is compared to Office 365 which has since expanded from a desktop application to a product that now incorporates collaboration features and more administrative tools. If you pick Office 365, you receive all desktop version of products as well as cloud-based ones.

This is a massive bonus as most businesses send each-other files locally created (desktop version), allowing you to work more efficiently with all file formats.

With this in mind, G suite can transfer the file formats just as easily; the only difference is that file preservation can be affected. This should only deter you based on use, if you rarely open MS files or are only sending basic MS office file formats, you will be able to make do with G Suite.

Cloud Transition

As office products have been long-used by employees in the past, it can be favoured by businesses as it may require less training and infrastructure in terms of program use.  This comes down to human habit- which again is employee based.

Another factor to consider is whether or not your business is browser-based and already saves all documents to the cloud as this mimics the applications and use of G Suite, making for a smoother transition as data is arguably more secure.

If you are still unsure of applications or want the best of both worlds- nothing is stopping you from using Office 365 Products and G Suite in conjunction with each other. You can use G Suite as your host platform and save Microsoft programs internally. Keep in mind; this will require you to purchase the offline versions of Microsoft programs.

What is right for my business?

Not only are these cloud platforms a set of tools, but they are also a revolutionary way to help your employees work together to achieve organisational goals.

When it comes to choosing a cloud suite, the decision should be based on the factor of suitability. There is no ‘right’ or ‘wrong’ pick; it is entirely up to the business and what they deem to be the ‘best fit’ to their employees and organisational functionality.

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